Expenses and compensations

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Commuting compensation

If you come into work by public transportation, TOPdesk covers your fare by providing a public transport card. We trust that you only use this card for work-related travel. Every colleague receives their own personal NS business card when starting their TOPdesk journey.

Do you have your own transportation to commute to work? Will you come by bicycle, walk, car or motorcycle? Perfect, you can declare your kilometres through Declaree (internal only), before the 10th of each month. You get € 0,23 net per kilometre if you travel by car or motorcycle and € 0,33 if you travel by bicycle or walk. This applies to a maximum of 80 km (one way) without minimum distance.

Lease a bike
Don’t have a bike yet, but definitly want to declare kilometre on the road? We want to encourage colleagues to take a bike instead of the car or public transportation. Via the fully digital, automated platform of TOPdesk partner LEASE A BIKE, leasing a bicycle is possible for all employees! And not even just for commuting. TOPdesk also encourages colleagues to make extensive use of the leased bicycle in their spare time.

All employees (with the exception of: employees with a zero-hour contract) are eligble for a lease bike. This in connection with a three-year contract entered into with the lease company. Want to know more about this awesome new feature? Check out the knowledge item (internal only).

If you come into work by public transportation, TOPdesk covers your fare by providing a public transport card.

Business travel compensation

Are you going to a client or a business event with your own transportation? You’ll receive €0,21 net and €0,34 gross per kilometre (parking fees and toll road fees are included in this). Again, if you need any travel costs covered, make sure you submit an expense form before the 10th of the following month in Declaree. 

If you use the TOPdesk company car for your trip, you don’t have to submit an expense form for the kilometres you travel, because TOPdesk already pays for the car and its petrol. 

Hotel compensation

Are you going on a two-day (or more) trip? Your hotel stay, travel costs, room, breakfast and dinner will be covered by TOPdesk if you need to spend the night at a certain location. 
 
Besides your hotel expenses, you also get another €30 per day for other expenses you may have on your trip. This amount consists of a gross and net component. Examples are lunch at the airport or getting a cup of coffee somewhere. This extra hotel compensation applies to a maximum of two weeks. If your trip lasts longer than two weeks, this extra compensation stops. 

For Finance reasons, your declarations need to be submitted in the calendar year accountable. For compensation regarding December, make sure to submit it latest January following year. 

Relocation allowance

Are you moving to the other side of the world? Or perhaps to Delft? You may be eligible for moving costs compensation and two free moving days. Essentially, this is a compensation you get for moving closer to work. The distance between your home and TOPdesk needs to be reduced by at least 60% and the distance between TOPdesk and your old home needs to be at least 25 kilometres in order to qualify for moving costs compensation. It’s also important that you intend to live near work for a long time.

Some additonal things to keep in mind:

• If you’re eligible, you’ll receive moving costs compensation only after you’ve moved and are properly registered at your new address at the municipality.
• The compensation is equal to the difference in commuting costs between your old and new address over one year, with a maximum of one month’s salary. The compensation will be paid as a net sum with your salary.
• If you qualify for the relocation allowance, you also qualify for 2 extra days off.

Are you moving to the other side of the world? Or perhaps to Delft? You may be eligible for moving costs compensation!

Hardware and software

We work at a software company! So obviously, you will need a laptop. And perhaps even a smartphone to stay in touch with all your awesome clients if you’re in a field service role. No need to buy those, you can get them from TOPdesk ICT. Leaving TOPdesk? You’ll simply return the devices.

Curious about those smartphones? You have two options:

• TOPdesk provides you with a smartphone and subscription and pays up to € 35,- of your phone bill per month. Any costs over € 35,- are deducted from your salary unless you can indicate they were for work.
• You get a compensation of € 20,- per month and use your own phone and subscription. You can request this compensation at HR.

Sustainable car lease

Are you in a ‘field service role’? You can lease a car and it’ll be electric! By choosing to make our fleet fully electric, TOPdesk is reducing its environmental impact and supporting sustainable practices, reflecting our commitment to Corporate Social Responsibility (CSR).

If you need more information on this, contact the Facility Coordinator via TOPerations. Remember: you still need to submit your monthly travel expenses if you drive a lease car.

Dinner at TOPdesk

Do you have an evening shift? Or running late on a one-time project? You can get a dinner compensation of € 15,-. This too can be declared through Declaree.

Stand-by Shifts

As you know, TOPdesk’s services continue 24/7. This means that some roles within TOPdesk also have shifts that go beyond 9.00 h to 17.00 h. To make that it as attractive as possible to work during not-so-convenient times, we have some benefits in place. What those benefits look like from 1-1-2022 on? Check this knowledge item (internal only).

Vitality budget

We think your health is important and want to invest in it by offering a healthy lunch, free sports activities and the possibility of a massage. The Vitality Budget takes this one step further. This budget of € 50 per month can be spent in the area where you think it will contribute most to your mental or physical health. It is widely applicable: from a gym subscription to a sleep coach or yoga classes!